UK cleaning businesses must register for VAT once turnover exceeds £90,000.
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Accent Color
Your Business
Bill To (Client)
Invoice Details
%
Line Items
Item 1
£720.00
Item 2
£420.00
Item 3
£2,975.00
Item 4
£285.00
Item 5
£440.00
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INVOICE
INV-0001
Your Business Name
Your Address
Bill To
Client Name
Client Address
Invoice Date
01/06/2026
Due Date
01/07/2026
Currency
GBP
Description
Qty
Rate
Amount
Regular Domestic Cleaning (3 hours)
per visit
4
£180.00
£720.00
End of Tenancy / Deep Clean
per property
1
£420.00
£420.00
Commercial Office Cleaning
per sq ft / month
850
£3.50
£2,975.00
Carpet Steam Cleaning
per room
3
£95.00
£285.00
Window Cleaning (Exterior)
per session
2
£220.00
£440.00
Subtotal£4,840.00
VAT (20%)£968.00
Total GBP£5,808.00
Payment
BACS bank transfer is the most common payment method.
Thank you for your business · InvoiceYard.com
5 items · Subtotal £4,840.00 + VAT £968.00
Total: £5,808.00
🇬🇧 United Kingdom Requirements
Currency£ GBP
TaxVAT (20%)
Date formatDD/MM/YYYY
PaymentBACS bank transfer is the most common payment method.
VAT-registered businesses must display their VAT number on all invoices. The standard UK VAT rate is 20%. Invoices must also include a unique sequential invoice number, your full business name and address, and the supply date.
Payment Terms
Due on receipt
About United Kingdom Cleaning Services Invoicing
UK cleaning businesses must register for VAT once turnover exceeds £90,000. Domestic cleaning to private households is standard-rated at 20%; some commercial cleaning contracts may use CIS (Construction Industry Scheme) deductions. Cleaning service invoices need to be simple, clear, and professional. Whether you run a residential cleaning business or a commercial facilities company, your invoice should detail the type of service, frequency, square footage or number of rooms, and any additional services such as deep cleaning or end-of-tenancy work. Recurring service agreements benefit from a standing order or direct debit arrangement.
Frequently Asked Questions
Do cleaning businesses need to charge VAT or GST?
In the UK, cleaning businesses must register for VAT once turnover exceeds £90,000. In Australia, cleaning businesses with over $75,000 AUD turnover must register for GST. In the US, whether cleaning services are taxable varies by state — many states do tax cleaning services.
Should I invoice per visit or monthly for regular clients?
For regular clients, a monthly invoice covering all visits is often preferred as it reduces admin for both sides. Clearly list each date of service and duration within the invoice. For one-off or ad-hoc cleans, invoice per visit.
How do I handle cancellations and refunds on a cleaning invoice?
Include a cancellation policy in your terms — typically a 24-48 hour notice requirement with a percentage charge for late cancellations. If a client disputes the quality of work, offer a partial credit or re-clean rather than a full refund.
What insurance information should appear on a cleaning invoice?
While insurance details don't typically appear on invoices, you can reference your public liability insurance coverage in your terms and conditions. In Australia, include your ABN on all invoices. In the US, include your business license number if required by your state.
When do I need to include a VAT number on UK invoices?
You must display your VAT registration number on all invoices if your business is registered for VAT. VAT registration is mandatory once your taxable turnover exceeds £90,000 in a rolling 12-month period. Your VAT number follows the format GB XXX XXXX XX. Invoices without a valid VAT number cannot be used by your customers to reclaim input VAT.
What is the current UK VAT rate for invoices?
The standard UK VAT rate is 20% and applies to most goods and services. A reduced rate of 5% applies to certain items such as home energy and children's car seats. Some supplies — including most food, children's clothing, and books — are zero-rated (0%). Make sure your invoice shows the correct VAT rate for each line item.
What are the legal requirements for a valid UK invoice?
A valid UK VAT invoice must include: a unique sequential invoice number, the date of issue and the supply date, your business name, address, and VAT number, the customer's name and address, a description of the goods or services, the quantity and unit price, the VAT rate and amount for each item, and the total amount including and excluding VAT.
