🇨🇦Canada·GST/HST 5%·CAD

Canada Consulting Invoice Template

Canadian consultants with over $30,000 CAD in annual revenue must register for GST/HST.

Quick-fill by industry

Accent Color

Your Business

Business Name

Address

Tax / VAT / ABN Number (optional)

Bill To (Client)

Client Name

Client Address

Invoice Details

Invoice #

Country / Currency

Invoice Date

Due Date

Tax Rate — GST/HST (default 5%)

Line Items

Item 1

Qty

Rate ($)

Unit

$1,000.00

Item 2

Qty

Rate ($)

Unit

$3,200.00

Item 3

Qty

Rate ($)

Unit

$5,600.00

Item 4

Qty

Rate ($)

Unit

$4,500.00

Item 5

Qty

Rate ($)

Unit

$0.00

Notes / Terms

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INVOICE

INV-0001

Your Business Name

Your Address

Bill To

Client Name

Client Address

Invoice Date

01/06/2026

Due Date

01/07/2026

Currency

CAD

Description	Qty	Rate	Amount
Strategic Advisory Sessions per hours	4	$250.00	$1,000.00
Research & Analysis Report per deliverable	1	$3,200.00	$3,200.00
Stakeholder Workshop Facilitation per day	2	$2,800.00	$5,600.00
Monthly Retainer per month	1	$4,500.00	$4,500.00
Travel & Expenses (Reimbursable) per actual	1	$0.00	$0.00

Subtotal$14,300.00

GST/HST (5%)$715.00

Total CAD$15,015.00

Payment

Interac e-Transfer and EFT are the most common payment methods.

Thank you for your business · InvoiceYard.com

5 items · Subtotal $14,300.00 + GST/HST $715.00

Total: $15,015.00

🇨🇦 Canada Requirements

Currency$ CAD

TaxGST/HST (5%)

Date formatDD/MM/YYYY

PaymentInterac e-Transfer and EFT are the most common payment methods.

Businesses registered for GST/HST must display their Business Number (BN) on invoices. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Quebec residents apply QST separately at 9.975%.

Payment Terms

Net 30

About Canada Consulting Invoicing

Canadian consultants with over $30,000 CAD in annual revenue must register for GST/HST. Invoices to business clients generally allow the recipient to claim an Input Tax Credit (ITC) for the tax paid. Always include your BN on tax invoices. Consulting invoices reflect high-value advisory relationships and often include retainer arrangements, project-based fees, or time-and-materials billing. A professional consulting invoice conveys expertise and reinforces the value of your guidance. Clear scope descriptions, deliverable milestones, and structured payment schedules are essential for any consulting engagement.

Frequently Asked Questions

How should consulting retainers be invoiced?

Retainer fees are typically invoiced at the start of each period (monthly or quarterly). Clearly state the retainer amount, the period it covers, and what services are included. Any work beyond the retainer scope should be billed separately at your standard rate.

Can I invoice for expenses separately?

Yes. Travel, accommodation, software, and other out-of-pocket expenses should be itemized separately from your consulting fees. Attach receipts where possible and clearly label them as 'Reimbursable Expenses'. Some clients require pre-approval for expenses above a set threshold.

What is the difference between a consulting invoice and a statement of work?

A Statement of Work (SOW) is a contractual document agreed before work begins, outlining scope, deliverables, and timeline. An invoice is a payment request issued after work is completed or at agreed milestones. Both documents are important for protecting your interests.

How do I invoice international consulting clients?

For cross-border consulting, specify the invoice currency clearly, include your SWIFT/IBAN details for wire transfers, and note any applicable withholding tax obligations. Some countries require non-resident consultants to register locally for tax purposes above certain thresholds.