🇨🇦Canada·GST/HST 5%·CAD

Canada Freelance Invoice Template

Quick-fill by industry

Accent Color

Your Business

Business Name

Address

Tax / VAT / ABN Number (optional)

Bill To (Client)

Client Name

Client Address

Invoice Details

Invoice #

Country / Currency

Invoice Date

Due Date

Tax Rate — GST/HST (default 5%)

Line Items

Item 1

Qty

Rate ($)

Unit

$680.00

Item 2

Qty

Rate ($)

Unit

$2,720.00

Item 3

Qty

Rate ($)

Unit

$800.00

Item 4

Qty

Rate ($)

Unit

$750.00

Notes / Terms

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INVOICE

INV-0001

Your Business Name

Your Address

Bill To

Client Name

Client Address

Invoice Date

01/06/2026

Due Date

01/07/2026

Currency

CAD

Description	Qty	Rate	Amount
Project Discovery & Scoping per hours	8	$85.00	$680.00
Design / Development Work per hours	32	$85.00	$2,720.00
Revisions & Feedback Rounds per rounds	2	$400.00	$800.00
Final Delivery & Handover per flat fee	1	$750.00	$750.00

Subtotal$4,950.00

GST/HST (5%)$247.50

Total CAD$5,197.50

Payment

Interac e-Transfer and EFT are the most common payment methods.

Thank you for your business · InvoiceYard.com

4 items · Subtotal $4,950.00 + GST/HST $247.50

Total: $5,197.50

🇨🇦 Canada Requirements

Currency$ CAD

TaxGST/HST (5%)

Date formatDD/MM/YYYY

PaymentInterac e-Transfer and EFT are the most common payment methods.

Businesses registered for GST/HST must display their Business Number (BN) on invoices. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Quebec residents apply QST separately at 9.975%.

Payment Terms

Net 14

About Canada Freelance Invoicing

Canadian freelancers registered for GST/HST must display their Business Number (BN) on all invoices and collect the applicable rate — 5% GST federally, or HST in participating provinces (13% in Ontario, 15% in Nova Scotia). Quebec residents apply QST at 9.975% separately. Freelance invoices cover a wide range of independent professional services — from writing and design to development and consulting. A well-structured freelance invoice establishes professionalism, ensures timely payment, and provides a clear record for both parties. Including your hourly or project rate, milestone descriptions, and payment terms protects you legally and helps clients process payments faster.

Frequently Asked Questions

What information must a freelance invoice include?

A freelance invoice should include your name and contact details, the client's name and address, a unique invoice number, invoice date, a description of services rendered, your rate (hourly or project), subtotal, any applicable tax, total amount due, and payment instructions including bank details or preferred payment method.

How do I handle taxes on a freelance invoice?

Tax obligations depend on your location. In the US, freelancers typically do not charge sales tax on services (though some states require it). In the UK, if your turnover exceeds the VAT threshold, you must register for VAT and add 20% to invoices. In Australia, freelancers earning over $75,000 AUD must register for GST and add 10%.

What payment terms are standard for freelancers?

Net 14 (payment due within 14 days) is common for smaller projects. Net 30 is standard for larger engagements. Many freelancers also require a 25–50% deposit upfront, especially for new clients or large projects.

Should I include a late payment clause?

Yes. Including a late payment fee (e.g., 1.5% per month on overdue balances) deters late payers and gives you recourse. In the UK, you're legally entitled to charge interest under the Late Payment of Commercial Debts Act 1998.