🇺🇸United States·Sales Tax·USD

United States Construction Invoice Template

US construction invoices often involve retainage (5–10% withheld until project completion), progress billing against a schedule of values, and in some states, contractor licensing numbers.

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Accent Color

Your Business

Business Name

Address

Tax / VAT / ABN Number (optional)

Bill To (Client)

Client Name

Client Address

Invoice Details

Invoice #

Country / Currency

Invoice Date

Due Date

Tax Rate — Sales Tax

Line Items

Item 1

Qty

Rate ($)

Unit

$11,400.00

Item 2

Qty

Rate ($)

Unit

$8,500.00

Item 3

Qty

Rate ($)

Unit

$2,250.00

Item 4

Qty

Rate ($)

Unit

$12,000.00

Item 5

Qty

Rate ($)

Unit

$800.00

Notes / Terms

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INVOICE

INV-0001

Your Business Name

Your Address

Bill To

Client Name

Client Address

Invoice Date

06/01/2026

Due Date

07/01/2026

Currency

USD

Description	Qty	Rate	Amount
Labor — Skilled Trades per hours	120	$95.00	$11,400.00
Materials & Supplies per lump sum	1	$8,500.00	$8,500.00
Equipment Rental per days	5	$450.00	$2,250.00
Subcontractor Work per lump sum	1	$12,000.00	$12,000.00
Site Cleanup & Disposal per flat fee	1	$800.00	$800.00

Subtotal$34,950.00

Sales Tax (varies by state)—

Total USD$34,950.00

Payment

ACH transfer or check are standard payment methods.

Thank you for your business · InvoiceYard.com

5 items · Subtotal $34,950.00

Total: $34,950.00

🇺🇸 United States Requirements

Currency$ USD

TaxSales Tax (varies)

Date formatMM/DD/YYYY

PaymentACH transfer or check are standard payment methods.

Sales tax rates vary by state and locality. There is no federal sales tax. Consult your state's revenue department for the applicable rate. Sole proprietors should include their SSN or EIN on invoices when required.

Payment Terms

Net 30 (progress billing)

About United States Construction Invoicing

US construction invoices often involve retainage (5–10% withheld until project completion), progress billing against a schedule of values, and in some states, contractor licensing numbers. Mechanic's lien waivers may be required alongside payment. Construction invoices are among the most complex in any industry, often involving progress billing, lien waivers, certified payroll, and retainage clauses. Whether you're a general contractor, subcontractor, or specialty trade, your invoice must accurately reflect completed work, materials supplied, and contractual milestones. Many jurisdictions have specific statutory requirements for construction invoices and payment timelines.

Frequently Asked Questions

What is retainage and how is it invoiced?

Retainage (or retention) is a percentage of each payment withheld by the owner until project completion. Typically 5–10%, it's shown as a deduction on each progress invoice. Once the project reaches substantial completion, a final invoice releases the retained amount.

Do construction invoices need to include a lien waiver?

In the US, conditional or unconditional lien waivers are often required alongside invoice submission to protect the property owner from mechanic's liens. Requirements vary by state. In the UK, the equivalent protection comes via the Construction Act's payment notice provisions.

What is an Application for Payment (AFP)?

An Application for Payment is a formal invoice document used on larger construction projects (especially those using AIA contract forms). It includes a schedule of values, work completed to date, stored materials, and retainage calculations.

How is VAT or GST handled on construction invoices in the UK?

In the UK, the Domestic Reverse Charge applies to most construction services between VAT-registered businesses. Instead of charging VAT, the customer accounts for it. Always check whether your client is end-user or a contractor to determine if reverse charge applies.